OptimaBE

Care-Management Software Built by a Provider, for Providers.

OptimaBE™ keeps Support Plans, Case Notes, Rotas, Incidents, Health & Safety and Commissioner reporting in one place — designed around how 18+ Supported Accommodation services actually work.

Request Early Access See What's Included

Why It Exists

OptimaBE is made by BEMOTTA Healthcare Services, a Supported Accommodation Provider, because the tools built for large care homes never quite fit smaller housing-with-support services. It is in active development and already runs our own service day to day. We are now opening it up to a small number of other Providers.

Built for Your Kind of Service

OptimaBE is for organisations providing accommodation with support, including:

What's Included

One system for the people you support and the staff who support them.

Residents & Support Plans

Profiles, needs and Risk Assessments, Support Plans, goals and key dates.

Case Notes & Reviews

Daily Contact Notes, key-working sessions and scheduled Reviews against each plan.

Rotas & Attendance

Build rotas, confirm shifts, clock in and out, and see who is on now.

Timesheets & Payslips

Hours flow from attendance to timesheets; payslips are shared back to staff.

Incidents & Safeguarding

Report, triage and follow up incidents and Safeguarding concerns with a clear trail.

Health & Safety

Property and fire checks, Compliance Certificates and Maintenance Requests with reminders.

Policies & Sign-off

Publish Policies and record who has read and signed each one, per role.

Staff Training & Compliance

Course catalogue, per-person records with certificates, and automatic renewal reminders.

Documents

Store Resident and staff documents, plus shared templates like the Monthly Report.

Reporting for Commissioners

Pull the numbers together for local authorities and funders without rekeying.

Staff Training & Compliance, in Detail

The record-keeping that inspection and Commissioner monitoring turn on — kept current automatically.

  • A Training Courses catalogue — each course marked Mandatory, Role-Specific or Optional, with its own renewal period
  • A Training Record for every staff member, with the certificate itself uploaded and kept against it
  • Expiry dates worked out automatically from each course's renewal period
  • Automatic reminders to the staff member and their manager 60 days before expiry, and when a course has lapsed
  • The same tracking for DBS / Right-to-Work checks and property Compliance Certificates
  • An Induction Checklist for every new starter — training, shadowing, Policies to read and systems access
  • A manager dashboard of everything Expired or Expiring, and Training Compliance figures ready for Commissioners
  • Bulk-import existing records from a spreadsheet instead of re-keying them

Become a Design Partner

We are looking for a small number of Providers to run their service on OptimaBE and help shape it. As a Design Partner you get:

  • A direct say in what gets built next
  • A discounted rate, locked for 12 months
  • Hands-on help moving your information across
  • Software built by people who do the same work you do

Interested?

Tell us a little about your service. It takes about two minutes, and "not for us" is genuinely useful too.

Request Early Access

See if OptimaBE Fits Your Service

No cost to express interest, and no obligation. We will follow up personally.

Request Early Access

Contact

OptimaBE is designed to support structured documentation and regulatory compliance in Supported Accommodation services.

Address

Mill Hill, London
United Kingdom

Phone

Technical Support & Sales
07490 739254  ·  WhatsApp

Email

Sales — bemottahcs@gmail.com
Technical Support — optimact.techie@gmail.com